Jan 17, 2020

How to Save Time by Automating with Hubdoc

Tired of chasing down documents and then having to spend hours entering in all that data? Now there’s a better way. Hubdoc can organize all your documents for you, no matter what format they’re in. This document collection and management software will automatically import all your financial documents (receipts, emails, bills, statements, etc.) into a secure account in the cloud. You can even link all your accounts together for automatic upload. 

In this article, we highlight what Hubdoc can really do, how it can improve your overall productivity, and how it can save your business a ton of time.

Uploading Is Easy

With Hubdoc, getting your financial documents in order is incredibly easy. You can either snap a photo of your doc, forward it from your email or set up automatic uploads from your accounts. Then Hubdoc extracts key info from the documents (vendor name, date, amount, etc.) and exports it into data that you can use. That means you don’t have to input the data yourself– Hubdoc does it all for you.

All Docs in One Place Automatically

When you connect all your accounts, Hubdoc will automatically pull your bills and statements and put them into your cloud, making it easy to see whether you’ve received everything and paid what you need to pay. Hubdoc can auto-fetch documents from over 700 hundred online suppliers, utility companies, telecom providers, and banks. This will save you an immense amount of time logging into different accounts and chasing down your documents and uploading them yourself.

Creates Folders and Sorts for You

Hubdoc will even automatically create the folders for you and sort the documents by vendor name after they’ve been uploaded.

Add Your Employees or Accountant

With this software, you can grant several individuals including your accountant access to your account so that they can work on your books and download any documents that they need for tax time. If you don’t want them meddling with your documents, you can simply restrict what they can do and set the files as “read-only”.  Hubdoc can even be set up with Xero HQ to send notifications to the activity feed when the documents are uploaded and ready to publish directly to Xero.

Works with Other Platforms

What’s great about Hubdoc is that it integrates smoothly with other platforms. That means it will connect with your Xero accounting software to automatically send docs there and get one-click reconciliation. Using both software packages together can eliminate data entry chores and give you more confidence that your books are accurate and in order. You can even set rules to automate how these documents are coded and then review the draft transactions in Xero.

Automatic Backup of Your Docs

If you aren’t sold on this software yet, may we mention you won’t have to worry about losing documents again if your computer or server crashes? Hubdoc automatically backs up your docs and keeps them securely stored in the cloud.

Available on All Devices

Hubdoc is designed to work across all types of devices including your tablet. You will have all the tools you need to easily upload bills and receipts from your mobile device, email, or even your scanner.

Allows You to Work on the Go

You can also access your documents from anywhere in the world at any time. This ensures everything gets done when it needs to, not only when you’re in the office or logged into your desktop computer. You can now simplify your workflow and manage everything from one secure cloud.

Excellent Support and Training

Having convenient software is great, but what’s the point if you don’t know how to use it? Hubdoc makes it simple when learning how to use the software. They have free online training as well as dedicated phone support to help you along the way.

As you can see with Hubdoc, bookkeeping is made easy. You don’t have to hunt down documents at the end of each month because all your financial docs are safely stored and managed from the cloud. Your business will operate seamlessly and you’ll have more time to focus on what you do best – managing your business.

Ready to get your books in order once and for all? Contact us at Envolta today. We take all your accounting needs off your hands. Our team of accountants and bookkeepers will sort transactions, organize all your statements, prepare monthly reports, and even help you with your tax accounting. We use all the latest tech like Hubdoc and Xero accounting software to help streamline all your accounting processes and provide you with easy to use accounting systems that you can access anywhere at any time. Learn more about our services and how we can help you to focus on your business, not your accounting! 

Our team is waiting to SAVE you money

Book your consultation today.